1. Introduction
At Lexocrates, security is fundamental to our mission of providing trusted legal process outsourcing services. This Security Statement outlines our comprehensive approach to protecting your data, systems, and infrastructure.
2. Security Framework
2.1 Security Standards
We maintain compliance with internationally recognized security standards:
- ISO 27001: Information Security Management System
- SOC 2 Type II: Service Organization Control 2
- GDPR: General Data Protection Regulation
- CCPA: California Consumer Privacy Act
- HIPAA: Health Insurance Portability and Accountability Act
- PCI DSS: Payment Card Industry Data Security Standard
2.2 Security Certifications
Our security practices are validated through:
- Annual Security Audits: Independent third-party assessments
- Penetration Testing: Regular security vulnerability assessments
- Code Security Reviews: Automated and manual code analysis
- Infrastructure Security: Cloud security best practices
3. Data Protection
3.1 Data Encryption
Encryption at Rest:
- Database Encryption: AES-256 encryption for all stored data
- File Storage: Encrypted file systems and object storage
- Backup Encryption: All backups encrypted with AES-256
- Key Management: Hardware Security Modules (HSM) for key storage
Encryption in Transit:
- TLS 1.3: All data transmission encrypted with TLS 1.3
- API Security: All API communications use HTTPS
- VPN Access: Secure VPN connections for remote access
- Email Encryption: PGP/GPG encryption for sensitive communications
3.2 Data Classification
We classify data based on sensitivity:
Public Data:
- Marketing materials
- Public website content
- General company information
Internal Data:
- Employee records
- Internal communications
- Operational data
Confidential Data:
- Client information
- Legal documents
- Financial records
Restricted Data:
- Personal health information
- Payment card data
- Government classified information
3.3 Data Access Controls
Authentication:
- Multi-factor authentication (MFA) for all accounts
- Strong password policies (minimum 12 characters)
- Biometric authentication for mobile devices
- Single sign-on (SSO) integration
Authorization:
- Role-based access control (RBAC)
- Principle of least privilege
- Just-in-time access provisioning
- Regular access reviews and audits
4. Infrastructure Security
4.1 Cloud Security
AWS Security:
- VPC: Isolated network environments
- Security Groups: Firewall rules for network access
- IAM: Identity and access management
- CloudTrail: Comprehensive audit logging
- GuardDuty: Threat detection and monitoring
- WAF: Web Application Firewall protection
Data Centers:
- Physical Security: 24/7 monitoring and access controls
- Environmental Controls: Climate control and fire suppression
- Redundancy: Multiple data centers for high availability
- Backup Power: Uninterruptible power supplies (UPS)
5. Application Security
5.1 Secure Development
- Secure coding practices and standards
- Regular security code reviews
- Automated vulnerability scanning
- Dependency vulnerability management
5.2 Web Application Security
- OWASP Top 10 compliance
- Input validation and sanitization
- Cross-site scripting (XSS) protection
- SQL injection prevention
- Cross-site request forgery (CSRF) protection
6. Incident Response
We maintain a comprehensive incident response plan that includes:
- 24/7 security monitoring and alerting
- Automated threat detection and response
- Incident classification and escalation procedures
- Forensic analysis capabilities
- Customer notification procedures
- Post-incident review and lessons learned
7. Compliance and Auditing
Our security program is regularly audited and validated through:
- Annual third-party security assessments
- Regular penetration testing
- Compliance audits (SOC 2, ISO 27001)
- Continuous monitoring and improvement
1. Introduction
At Lexocrates, we understand that security is paramount when handling sensitive legal information and client data. This Security Statement outlines our comprehensive approach to protecting your data, systems, and infrastructure.
We maintain the highest standards of security through industry-leading practices, regular audits, and continuous monitoring to ensure the confidentiality, integrity, and availability of your information.
2. Security Standards & Frameworks
We adhere to internationally recognized security standards and frameworks:
2.1 Certifications & Standards
- ISO 27001: Information Security Management System (ISMS)
- SOC 2 Type II: Service Organization Control 2 compliance
- GDPR: General Data Protection Regulation compliance
- CCPA: California Consumer Privacy Act compliance
- HIPAA: Health Insurance Portability and Accountability Act (for healthcare clients)
- SOX: Sarbanes-Oxley Act compliance (for financial services)
- PCI DSS: Payment Card Industry Data Security Standard
2.2 Security Frameworks
- NIST Cybersecurity Framework: Risk management and security controls
- OWASP Top 10: Web application security best practices
- CIS Controls: Critical security controls implementation
- Zero Trust Architecture: Continuous verification and least privilege access
3. Data Protection
3.1 Encryption
- Data at Rest: AES-256 encryption for all stored data
- Data in Transit: TLS 1.3 encryption for all communications
- Database Encryption: Transparent Data Encryption (TDE)
- File Encryption: Individual file encryption for sensitive documents
- Key Management: Hardware Security Modules (HSM) for key storage
3.2 Data Classification
- Public: Information that can be freely shared
- Internal: Company information for internal use only
- Confidential: Sensitive business information
- Restricted: Highly sensitive legal and client data
3.3 Data Retention
- Automated Retention: Policy-based data lifecycle management
- Legal Hold: Preservation of data for legal proceedings
- Secure Disposal: Certified data destruction processes
- Audit Trails: Complete data access and modification logs
4. Infrastructure Security
4.1 Cloud Security
- AWS Security: Enterprise-grade cloud infrastructure
- Multi-Region Deployment: Geographic redundancy and disaster recovery
- VPC Configuration: Isolated network environments
- Security Groups: Granular network access controls
- CloudTrail: Comprehensive API activity logging
4.2 Network Security
- Firewalls: Next-generation firewall protection
- Intrusion Detection: Real-time threat monitoring
- DDoS Protection: Distributed denial-of-service mitigation
- VPN Access: Secure remote access for employees
- Network Segmentation: Isolated network zones
4.3 Physical Security
- Data Centers: Tier III/Tier IV certified facilities
- Access Controls: Biometric authentication and 24/7 monitoring
- Environmental Controls: Climate control and fire suppression
- Power Redundancy: Uninterruptible power supply (UPS) systems
5. Application Security
5.1 Secure Development
- SDLC Security: Security integrated throughout development lifecycle
- Code Reviews: Automated and manual security code analysis
- Static Analysis: SAST tools for vulnerability detection
- Dynamic Testing: DAST and penetration testing
- Dependency Scanning: Regular vulnerability assessment of third-party libraries
5.2 API Security
- Authentication: OAuth 2.0 and JWT token-based authentication
- Rate Limiting: Protection against abuse and attacks
- Input Validation: Comprehensive input sanitization
- API Gateway: Centralized security and monitoring
5.3 Web Application Security
- HTTPS Enforcement: TLS 1.3 encryption for all web traffic
- Content Security Policy: XSS and injection attack prevention
- CSRF Protection: Cross-site request forgery mitigation
- Session Management: Secure session handling and timeout
6. Access Controls
6.1 Authentication
- Multi-Factor Authentication: MFA required for all user accounts
- Single Sign-On: SAML 2.0 integration with enterprise systems
- Password Policies: Strong password requirements and rotation
- Biometric Authentication: Fingerprint and facial recognition options
6.2 Authorization
- Role-Based Access Control: Granular permissions based on job functions
- Least Privilege: Minimum necessary access for all users
- Just-In-Time Access: Temporary elevated permissions when needed
- Privileged Access Management: Special handling for administrative accounts
6.3 Monitoring & Auditing
- User Activity Monitoring: Real-time monitoring of user actions
- Access Logs: Comprehensive logging of all access attempts
- Anomaly Detection: AI-powered detection of suspicious behavior
- Regular Audits: Quarterly access reviews and certifications
7. Incident Response
7.1 Incident Management
- 24/7 Security Operations Center: Continuous monitoring and response
- Incident Classification: Severity-based response procedures
- Escalation Procedures: Clear escalation paths for different incident types
- Communication Plans: Stakeholder notification procedures
7.2 Breach Response
- Immediate Containment: Rapid response to limit impact
- Forensic Analysis: Detailed investigation of security incidents
- Regulatory Notification: Compliance with breach notification requirements
- Client Communication: Transparent communication with affected clients
7.3 Recovery Procedures
- System Recovery: Automated and manual recovery procedures
- Data Restoration: Secure data recovery from backups
- Service Continuity: Minimal downtime during incident recovery
- Post-Incident Review: Lessons learned and process improvements
8. Business Continuity
8.1 Disaster Recovery
- RTO/RPO Objectives: Recovery Time Objective < 4 hours, Recovery Point Objective < 1 hour
- Backup Strategy: Daily incremental and weekly full backups
- Geographic Redundancy: Multi-region data replication
- Automated Failover: Seamless failover to backup systems
8.2 High Availability
- Load Balancing: Distributed traffic across multiple servers
- Auto-Scaling: Dynamic resource allocation based on demand
- Health Monitoring: Continuous system health checks
- Performance Optimization: Regular performance tuning and optimization
9. Employee Security
9.1 Security Training
- Annual Security Awareness: Comprehensive security training for all employees
- Phishing Simulations: Regular phishing awareness testing
- Social Engineering Training: Recognition and response to social engineering attacks
- Compliance Training: Regular training on data protection regulations
9.2 Background Checks
- Pre-Employment Screening: Comprehensive background verification
- Ongoing Monitoring: Periodic background checks for existing employees
- Security Clearances: Enhanced screening for sensitive roles
- Reference Verification: Thorough reference and employment history checks
9.3 Security Policies
- Acceptable Use Policy: Clear guidelines for system and data usage
- Clean Desk Policy: Physical security for sensitive information
- Mobile Device Policy: Security requirements for personal and company devices
- Remote Work Security: Secure remote access and work practices
10. Third-Party Security
10.1 Vendor Management
- Security Assessments: Regular security evaluations of third-party vendors
- Contractual Requirements: Security obligations in vendor contracts
- Data Processing Agreements: GDPR-compliant data processing terms
- Vendor Monitoring: Ongoing monitoring of vendor security practices
10.2 Supply Chain Security
- Software Supply Chain: Secure software development and distribution
- Hardware Security: Supply chain integrity for hardware components
- Service Provider Security: Security requirements for all service providers
11. Compliance & Certifications
11.1 Regular Audits
- Internal Audits: Quarterly internal security assessments
- External Audits: Annual third-party security audits
- Penetration Testing: Regular penetration testing by certified professionals
- Vulnerability Assessments: Monthly vulnerability scanning and assessment
11.2 Compliance Monitoring
- Automated Compliance: Continuous compliance monitoring and reporting
- Regulatory Updates: Proactive monitoring of regulatory changes
- Compliance Reporting: Regular compliance status reports
- Remediation Tracking: Systematic tracking of compliance issues and remediation